Instructions for Presenters

The Gerontological Society of America welcomes your participation in the 70th Annual Scientific Meeting. The program reaches across all of GSA's professional sections and embraces the interdisciplinary nature of its membership. Sessions and events will take place at the Boston Marriott Copley Place, Sheraton Boston Hotel, and the John B. Hynes Veterans Memorial Convention Center.

All meeting participants are required to register in order to attend the Annual Scientific Meeting. Registration will open in June 2018. Register by September 13, 2018 to receive the special “Early Bird” rate.

Published Program
The Program Schedule will include a list of program activities including scientific sessions and social events. The abstracts will be published as a supplement to GSA’s open access journal, Innovation in Aging. One copy of the Program Schedule book will be distributed to all Annual Scientific Meeting participants at registration and the electronic abstract e-book will be available.

Presentation Formats
The program includes poster, paper, and symposia presentation types. All presenters are encouraged to consult GSA's Instructions for Participants for requirements and helpful guidelines available in June.

Poster Sessions
The poster session is a 2-3 hour display presentation with a special face-to-face time. Your poster should be on display for the duration of the session time listed in your notification e-mail (2-3 hrs). As the presenter, you are only asked to attend your board for the first hour of this time slot. The space will be shared with the Exhibit Hall to elevate the posters' visibility and the value of the science they contain. The display should summarize your research results using visuals such as tables, graphs, and pictures. You will display your materials on a 4ft tall by 8ft wide poster board. The purpose of this presentation format is to facilitate one-on-one and small group discussions with colleagues. Presenters are required to be at their poster boards during the first hour (face-to-face time) of their scheduled session time.

Paper Sessions
Paper sessions last 90 minutes and are comprised of between 4 and 6 oral presentations grouped around a common theme or topic. When there are 4 presentations in a session, individual presentations should be no more than 18 minutes (about 14 minutes for presentation and 4 minutes for questions and discussion). With fewer or more presentations in a session, adjust these times accordingly. It is important that presenters stay within their allotted time. Each paper session will have a Session Chair to assist with time keeping and to facilitate discussion among presenters and audience participants.

Symposia are scheduled in 90 minute sessions and are comprised of several presentations around a topic organized by a Chair. A discussant is on hand to facilitate discussion between presenters and the audience. Chairs and/or organizers of symposia are responsible for making sure sessions begin and end on time.

Audio-Visual Equipment*
For every symposium and paper session, GSA will provide the equipment listed below. Individuals who wish to use additional equipment must arrange for it at their own expense. Should problems arise with audio-visual equipment during your presentation volunteers or GSA staff members found at the Registration desk can assist.

  • One (1) LCD projector
  • One (1) screen
  • One (1) electric pointer
  • One PC laptop (speakers are required to use the laptop in the meeting room)

*Please note: GSA does not provide WiFi for paper or symposia sessions.

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